Passenger Information & Medical Form

Thank you for your booking, we hope you are excited to step aboard! Before you do, we need to collect some additional information from you.

We need to know a bit about your health — so that you enjoy your experience and are not a risk to yourself or your voyage companions while on board. Each customer must fill out this form as bookings cannot be confirmed until all forms are returned. For bookings of more than one person, the Lead Customer’s responsibility is to ensure all customers in the party complete the form. You are legally required to answer all questions accurately and honestly.

If you have a disability or want to discuss the suitability of a VentureSail holiday for any other health reason, please get in touch with us for advice.

Please only complete the passport section if you require one for your sailing location.

    Required fields are marked with a *

    About you
    1. Date of birth:

    Emergency contact detail of somebody who is not joining you on this trip
    Section 1: Fitness to voyage

    The sea is a natural and unpredictable environment and there are some medical conditions that, even if ‘under control’ on dry land, could become critical at sea and threaten the safety of the individual. If you answer “Yes” to any questions in Section 1 we may contact you for further information, regrettably in some instances we may not able to accept your booking on certain vessels or voyages. Whilst we want our holidays to be open for everyone, we do need guests to meet certain mobility and access requirements.Please do discuss with the team if you have any questions or concerns.

    Section 2: Further questions

    These are other conditions that must be disclosed to us at the time of booking. For certain vessels and voyages accepting your booking may be at the discretion of the owner or skipper of the vessel. In relation to any condition additional information may be required.

    1. Please tell us about any medication you are taking now, or expect to be taking at the time of your voyage. Please note we may need to request additional information.

      1. You must bring all medication with you including extras in case of delay or loss, as well clear written instructions on dosages and how the medication should be taken. Your skipper must be make aware of all medication brought on board, whether ‘prescription’ or otherwise.

    Section 3: Dietary

    Please read your vessels FAQs to learn more about the food served on board. We will try to accommodate your needs as much as possible.

    Section 4: Infection Control Declaration

    Each vessel may have risk assessments and policies in place to minimise the risk of the transmission of infectious diseases aboard, including but not limited to COVID. However, the risk cannot be eliminated entirely.

    By sailing with us you understand and agree to

    1. the risk of contracting an infectious disease during your voyage

    2. participating in additional health screening procedures, prior to joining the vessel that may result in you being unable to board.

    3. abide by all infection control measures in place on board the vessel

    Failure to comply with these measures may result in you be unable to join the voyage.

    1. Yes


    I confirm that the information given is accurate and complete, and I understand that:

    1. Some medical conditions may make a sailing holiday inadvisable and that my booking may be declined.

    2. VentureSail must be made aware immediately, and prior to joining the vessel, of any changes to my medical conditions.

    3. The skipper or owner of the vessel has the right to refuse to accept me on the voyage if not fully satisfied about any matters regarding health or safety.

    4. If I fail to disclose any information I am fully liable for any cost and expense that falls due, in relation to but not limited to; being put ashore, transferred to another vessel, associated travel costs, delays to the voyage schedule, or repatriation.

    Data security

    We need information about your health and medical conditions, some of which may be personal, for important safety reasons. Information will not be shared with any other organisations except the owners or managers of the vessel on which you will be sailing. All health and medical information given to VentureSail will be used in strict confidence, will be stored securely, and will be destroyed within 3 years of the end of your voyage.